Administrative Assistant – Leesburg, FL

Primary Function of Role

We are looking for a responsible and upbeat Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills, possess a positive work attitude, be detail-oriented, and have a strong ability to multitask. We also look for this position to grow so knowledge of Microsoft Office is a must.

Responsibilities

  • Answer and direct phone calls on multi-line phone system
  • Carry out administrative duties such as electronic filing, copying, scanning, etc.
  • Exhibit polite and professional communication via phone, e-mail, and mail
  • Help maintain office appearance to satisfactory level
  • Monitor inventory of office supplies and order as needed
  • Contributes to team effort by accomplishing related tasks as needed
  • Retrieve the mail, process FedEx packages as necessary
  • Print job workbooks as needed

Required Skills

  • Proven experience as an administrative assistant, receptionist, scheduler, or secretary
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, such as multi line phone systems, copiers, and printers
  • Proficiency in MS Office 365
  • Basic knowledge in use of Excel
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

Required Qualifications

  • High school or equivalent
  • US work authorization
  • Clerical: 1 year

Benefits

  • Health insurance
  • Dental insurance
  • Vision insurance
  • 401(k) (with matching)
  • Paid time off
  • Life insurance

Schedule

  • 8-hour shift
  • Day shift
  • Monday to Friday

Location: Leesburg, FL

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